SchoolBase® allows for lessons spread over any number of days as part of a timetable ‘cycle’.  The periods are set in the ‘Periods’ option in the ‘Main Forms’ menu.  The first time you use this option, if no timetable has previously been set up, you will need to carry out the periods setup.

First set the number of periods per day and the number of days per timetable cycle (usually a week or a fortnight*) and click the Set Periods button.  If you wish to use a name for the period rather than a number then click the Period Names button.  Enter a name for each lesson and an associated position in the sequence.

NB  If you plan to have a timetable cycle of more than a week, we strongly recommend that you consult with Furlong for advice on the set-up of an appropriate structure

Now complete the details of each row where each represents a potential lesson.  The fields are as follows:-

Timetable structure for a one-week timetable cycle

Day - this MUST be Monday, Tuesday etc.  DO NOT use abbreviations.  The system will be looking for these names and not abbreviations. .

Period - this represents the place of the lesson in the cyclical sequence.  Periods should always start at 1 with unit increments.

Name - the name of the period as defined above.  If numbers are used this should re-start at 1 for each day and increment in units.

Register - If you wish to register during teaching lessons or if you include a registration period in your schedule, you should tick the lessons during which registration will take place, a maximum of two per day.

AM/PM - for morning or afternoon lessons.  You must fill these in if you are using Registration Sessions.  You can only have one Registration session in the AM and one in the PM of each day.

Show - this is the value that appears in dropdowns when selecting a lesson and is completed by default with the first three letters of the weekday followed by the logical lesson number.  However, you can modify it as you wish.  If you have included the registration periods as lessons you could rename them as MonReg, etc..

Order – whatever sequence you have used in the other columns, the number in this column should show the actual chronological sequence for display purposes.  This may be identical to the Period column.  However, you may have added the registration periods at the end of the list.  In order for them to appear at their correct place on the timetable the Order column should reflect where they actually appear in the chronological sequence.

Teach - If you wish to show sessions on your timetable which are not teaching lessons (e. g.  Assembly or Lunch) then you should un-tick the box for these lessons.

Import – This relates to the importation process, and will only be used if you import a timetable from a scheduling package such as ‘Timetabler’ , ‘Nova’, ‘Untis’, etc.

Week – If you use a multi-week timetable structure, the first batch of timetable rows will be ‘Week 1’, followed by the periods reow which represent ‘Week 2’.