This form opens when you click the Reports button on the Support Functions section of the Basics tab of the Timetable Menu.

Note: The timetable used is either the current one or the one set in the Working Year box at the bottom of the Timetable Menu. If you wish to use the Working Year (probably the Shadow Year) rather than the current year, tick the Use working year box at the bottom of the Basic tab.

Pupil timetables
Room timetables
Year timetables
Staff timetables
Availability
Curriculum Matrix
Master Timetable

Pupil timetables

On this form you can print a selection of timetables, filtered by part of school, tutor group, form, year, pupil and house. In fact, using the criteria on the Finder form together with the Timetables button you can achieve more flexibility.

To create timetables for a selected group of pupils:

• Switch to the Selections tab
• Use the selection criteria next to the pupil list to select pupils by form, tutor, year, house, part of the school, or teaching group. You can of course use a combination of criteria.
• Click the Pupil only sheets button

You can also print pupil timetables from:

• the pupil list on the Finder form
• the Timetables button on the Functions tab of the Finder form
• the Timetable button on the pupil record

Room timetables

1. To create a timetable for one or more rooms in standard printed format:

• click on the Rooms tab
• select the rooms you need in the Rooms multi dropdown.
• click the Room timetable button

• click on the Rooms tab
• select the rooms you need in the Rooms multi dropdown.
• click the Room grid button

3. To find out when a particular room (or rooms) is free during a particular period (or periods):

• click on the Rooms tab
• select the rooms you need in the Rooms multi dropdown.
• select the lessons you need in the Periods multi dropdown.
• click the Free rooms button.  Leaving the Rooms dropdown empty gives you all rooms. Leaving the Lessons dropdown empty gives you all lessons. So you can find a free room for a particular lesson or find out when a particular room is free.

Year timetables

To display all the lessons for a particular school year, select the required year and then click the Year timetables button. The output is in the form of an Excel spreadsheet like the one below.

Staff timetables

You can print timetables for selected staff as follows:

1. A number of unrelated staff:

• Switch to the Selections tab
• Select the required staff from the list on the left – hold down Shift during selection for a contiguous group or Ctrl for a non-contiguous selection
• Click the Staff only sheets button

2. All members of a department:

• Switch to the Selections tab
• Select the department in the Member of dropdown
• Click the Staff only sheets button

3. All those teaching a particular subject:

• Switch to the Selections tab
• Select the subject  in the Teaches dropdown
• Click the Staff only sheets button

4. All those teaching a particular part of the school:

• Switch to the Selections tab
• Select the part of the school  in the Teaches in dropdown
• Click the Staff only sheets button

5. All staff:

• Switch to the Basics tab
• Click the Staff timetables button

All these timetables will be either in the standard SchoolBase® format or will use your own template. If you see a * in a timetabled lesson this indicates that the teacher is double-booked for that lesson.

If, instead of pressing Staff only sheets, you press the Grid (staff and pupils) button, the timetables are produced on a single spreadsheet with each teacher’s timetable on a single line. This can then be modified to produce a variety of different formats.

 Availability

1. To find availability for particular pupils: (Note: this will only work if the free lessons have been generated by clicking the Pupil free button on the Build & Create section of the Timetable Menu)

• Switch to the Basic tab
• Use the filters in the upper part of the form as you require
• Click the Free Pupils button

2. To find availability for staff: (Note: this will only work if the free lessons have been generated by clicking the Staff free button on the Build & Create section of the Timetable Menu, possibly after first clicking the Clear old frees button)

• Switch to the Basic tab
• Click the Free Availability button

Master Timetable

This is only for schools where pupils are taught entirely in forms and produces a spreadsheet of the whole timetable.