When you first open SchoolBase® on your machine you should switch on the FBS toolbar and switch off any other toolbars which are open. You can then position the toolbar along the top or down the side of the screen, whichever you prefer. In case you are unfamiliar with this process, here is how you do it:

• click on the View menu on the menu bar and select Toolbars.
• when you do another list pops open
• click on FBS so that it becomes ticked
• if other toolbars are open, repeat the process and click on each to remove the toolbar

At the end of the toolbar you will see a row of four dots. If you position the pointer over these a four-headed arrow appears. You can now use this to drag the toolbar where you want it, either free-standing (as below) or docked into the top or side of the window.

1. Print Preview – you can print a copy of any form displayed on the screen. Click this button to get an idea of what it will look like. You may need to change the print settings before printing it. To return to the form view click the same button again
2. Print (Ctrl+P) – once you have a form or report visible in Print Preview, click here to send it to the printer.
3. Undo (Ctrl+Z)– if you have typed a value into a field, clicking this button will clear the field again
4. Cut (Ctrl+X) – any text highlighted on the screen will be removed to the clipboard. It can then be pasted to another destination.
5. Copy (Ctrl+C) – any text highlighted on the screen is copied to the clipboard. It can then be pasted to another destination. You could for example highlight a parent’s address and paste it into a letter.
6. Paste (Ctrl+V) – pastes text (or image) held on the clipboard to the current position of the cursor or into the active window.
7. Delete – this button is normally disabled – use the Del key or the Delete button on the form to delete a row.
8. Find (Ctrl+F) – opens a dialog box in which you can enter a value to be searched for.
9. Find Next – searches for the next instance of the value required.
10. Sort Ascending – sorts the records into ascending numerical order or alphabetically by the field in which the cursor is currently positioned.
11. Sort Descending – sorts the records into descending numerical order or reverse alphabetical order by the field in which the cursor is currently positioned.
12. Filter by Selection – selects all the records which have the same value in the field in which the cursor is placed. For example, if you open all the current pupil records, position the cursor in the Form field and click this button, the records will be filtered to those where the pupils are in the same form as the current one.
13. Filter by Form – clicking this opens a blank version of the current form. Enter the values you wish to match and then click the Apply Filter button.
14. Apply/Remove Filter – when records have been filtered this returns you to the complete record set.
15. Spelling – this checks the spelling of words on the current form. It can for example be used to check for spelling errors in your report entries.
16. Suggestions – opens a form in which you can create a message to Email to us about a suggestion for improving SchoolBase® or to report an error you have found.
17. Beam your Screen – click here to begin the process of a letting the support staff take over your screen or demonstrate something on theirs.
18. Office Links (Word) – opens the contents of the current form in MS Word.
19. Office Links (Excel) - opens the contents of the current form in MS Excel.
20. Unicode – opens a form containing a list of Unicode special characters which can be included in your records.
21. Logon – opens the logon window so that a new user can log onto SchoolBase®.