This information must be set up if you wish to use FBS Mail from SchoolBase. If you do not have this form allocated to a menu, put it on the DBA or Data Managers menu using Forms and Reports.

This form is the part of the system that allows you to change Staff members' school email address - it is no longer possible to change it from the staff record itself (the personal email address can be edited in both places).

There is an option here to set a return email address; that is when an email is sent out it will appear as from your email address, but if a recipient presses the reply button on their mail client it will address the email to this alternate rather than who it was from (this could be useful when sending a mail on behalf of someone else or a department where you wish replies not to be directed to you).

If your school has specific formatting guidelines for email addresses, these rules can be inputted into SchoolBase via the System variables form (this is only generally accessible by super-users). From these rules, the email addresses can be automatically filled in according to the guidelines you have specified, rather than manually inputting them. This automatic inputting of email addresses can be done on an individual basis with the Create button, or for everyone who doesn't currently have an email address set with the Create default email address for all current staff having none button at the bottom of the form.

Here is the area of System variables to input the email address generation rules:

(The selections for parts of the email address you can choose from at present are Surname/Forename/Mnemonic/Initial of forenameand the separators you can choose from are dots/hyphens/underscores (or no separator).)

Staff Mail Info is also where you can set whether or not individual staff members use our Email client FBSMail, or the default - using Microsoft Outlook.

You can set all staff globally to use FBSMail by clicking the Set all current staff to using FBS Mail or not to use it using the adjacent button.