On the Staff form we have added two fields. The first will hold the mnemonic of the person who checked the record and the second the date checked. Both fields are disabled thus no user can just change them. The only way to change is by clicking the ‘Mark as checked now’ button.

If someone is checking a record other than as their own they see the first warning followed by the second

When checking their own, they only see the second message.

Then we have added a search to the Staff finder. This has been put on the Personnel tab as it should not be made available to general teaching staff etc.

Usual idea here with two filters. The first is to see which records have been checked and the second to see when they were checked.

One final thought. You may want to clear all the checked marks come the start of a new academic year say. To do so:
• Go to the Divers form
• Data Integrity tab
• Strip staff checked information
Please note there is only one warning and no undo button!