|
When you select a set of reports to write, the form selected when the assessment set was created appears. The example shown here is RepWriteN01 which is widely used and contains many features common to most forms of this type. For examples of a more condensed forms for interim assessments have a look at AssWriter or AssWriter2.
A form now opens on your first set of reports to be written. The example shown above is RepWriteN01 but other forms for the input of subject reports will have similar features. On this particular design there is a dropdown and a button so that you can select a previous report and review it. This means that you can refer back to what you wrote last time whilst you are writing your current reports in RepWriteN01. The arrows at top right allow you to move between groups. The assessment date, assessment title, subject and group name are displayed at the top. Using the scrollbar on the right-hand side of the entry area you can scroll down to other pupils in this group.
When writing a report for a pupil pressing the # key will insert the pupil’s given name. This has the advantage that staff do not have to type the name of the pupil, they will not misspell it and the report will have consistency in that a pupil will not be referred to by different names eg Steve, Stephen, Steven, Ste!
Below the heading is the curriculum statement. This is entered once for each teaching group. When complete the Statement complete box should be ticked to avoid accidental changes.
Grades and scores should be entered in the boxes on the left, picking from the dropdown list where appropriate. If, as here, you want to store the average score for the group, you can at any point click the Calculate average button at the right of the form. By default this stores the average of scores from the first box in the second box (here labelled Exam Average). However, if you have four score boxes you can similarly store the average of scores from any box in any of the three other boxes. You must remember to perform this operation once all the scores have been entered. The process is not automatic.
Similarly you can get SchoolBase to calculate the pupil's positions based on a score. Again choose the score field and the field where you want the position displayed, and then click the Calculate position button.
The comment box is a normal text box and you can if you wish paste text from another source. However, you should be aware that this may cause the maximum number of characters to be exceeded. The number of available characters displayed at the bottom right of the form will show a negative number. Text should be deleted until this number becomes zero or positive. If you are entering text directly, the number of available characters remaining is updated as you type. Once this is exhausted a message appears telling you there is no space left.
The Grade count box has a drop-down where you can select any of the grades on the report (in this case Grade and Division) and see a break-down of what you have awarded.
Once an individual report is complete, you can tick the Done box for that report. This locks it and prevents it being changed inadvertently.(It does now lock the grades as well as the comments!) When reviewing report comments it is useful to have an indication of how far you have got. The Checked box allows you to tick them off as you go through them. If a teacher needs to refine a comment they must un-tick both boxes then, after updating the comment, tick Done. This shows it still needs to be re-checked. If you tick Checked without ticking Done the assumption is no further updates are needed so Done gets ticked automatically). As a follow up to this an Untick All button has been added which can be used if you want to make an amendment to all entries.
When you have finished editing a set of reports, you can create a hard copy for your personal records as follows:
When you have finished writing reports click the Save button followed by Close.
Checking the Spelling
A certain amount of checking takes place automatically and you may not even be aware of it. What is corrected depends on the local settings on your computer but the misspelling of common words and the failure to capitalise the first word of a sentence are normally corrected automatically. However, this will certainly not find all errors. When you have completed a set of reports you should press the Spelling button ![]() on the toolbar. Even this will not find all errors and careful proof-reading is essential.
|
