Selecting Staff

Once you have set the parameters for the evening, and in particular the years involved, you should click the Populate staff button. This creates a list of all staff who teach the pupils you have selected and initialises appointment slots for them. You should then click the Edit staff button. At this stage you can record the fact that a teacher will not be present (and therefore needs no appointments) or that they are only available for part of the time. If you know for example that a teacher teaches very few pupils, starting them late or finishing them early can ensure that their appointments are not too widely spaced. However, if you change the start time it must be to a multiple of the appointment times. e.g. if the evening starts at 19:00 and has four minute appointments you could change the start to 19:28 or 19:32 but not to 19:30.

You can also add gaps for teachers on an individual basis. Simply click the ‘Apps’ button and double click any times to be added as breaks (they will change from the default "Yes" to a "No").

If you select the No appts radio button, the teacher will be listed on the parents’ appointment list but without an appointment time. You could do this if there is not enough time for the teacher to see everyone. Parents can then choose whether to try to see the teacher during the evening.

You can also add extra staff to the list at this point. Appointments will not be created automatically but you may choose to create appointments manually for these teachers.