Once you have the staff list correct, click the Populate parents button. You can then edit the parent list in the same way as the staff list, marking which ones are going to be attending or varying the start and end times. Both pupil and parent names are shown. Where a pupil has more than one primary contact, these are listed separately and will be given separate appointments. This can be varied later if you wish. Against each parent is a priority field. If parents are completing a form to choose which teachers they wish to see, those who return the form promptly can be given a higher priority when selecting appointments – the lower the number the higher the priority.

Clicking the Requests button opens a form where you can indicate which teachers the parents have requested to see. By default all the pupil’s teachers are selected.