Creating Appointments

Once both staff and parent lists are correct, click the Create Appointments button. This schedules appointments between parents and staff leaving an appointment length gap between parent appointments. NB This will over-write any previously created appointments.

Editing Appointments

At this point you can leave the appointments exactly as they are. However, no scheduling system is perfect and you may want to do a bit of judicious tweaking to avoid people having to hang around for an unnecessarily long time. To do this click on the Appointments tab. This lists all appointments for all teachers. It also lists parents of children they teach
for which it was not possible to create appointments. To list staff alphabetically, click on the name of any teacher and then click the alphabetic sort button on the toolbar. To change an appointment simply pick a parent from the dropdown in the left column. Parents are listed in alphabetical order of their child’s name. Clicking on the Parent button displays the current list of appointments for the parent selected. Remember that if you select a parent who already has an appointment with that teacher they must be removed from their existing appointment. At this stage you can ignore the rule that there should be a gap between parent appointments.