ACCESSED VIA THE 'CODES AND SETTINGS' MENU

Finance Codes are often referred to as 'charging codes' or 'fee codes' or 'item codes'.  Essentially you require a finance code for every item which you may want to include on an invoice.  Codes can be alpha or numeric or alpha-numeric.

Every Finance Code MUST be linked to an appropriate Nominal Code.

'Description' is what will appear on the invoice as the item being charged.

If codes are for items to be charged automatically on every invoice for pupils in specific parts of the school, for example a 'Senior Day Fee', they can be recorded as a 'regular item'.  They will then appear automatically on the invoices relating to all pupils specified in the 'Applied To' drop-down.

The 'Border' tick-box enables items to be identified as only to be charged to boarding pupils (and if they are also 'Regular' items they will appear automatically on the invoices of all boarders specified in 'Applies To').  Codes can be linked to specific 'Boarder Types' (e.g. Weekly Boarders) or to All boarders.

Finance codes are also used for 'credit' items (e.g. Scholarships, Bursaries, discounts, etc.).  The value of the credit item can either be entered manually, or can be calculated from another finance code (e.g. a Bursary calculated as a percentage of a Senior Day Fee)