Many of the criteria are self-evident so only those that are not are documented here.
Prospective
Proposed Date in
This allows you to select pupils applying to enter on a particular date or between a range of dates. You can either enter a single date or, as in the figure above, two dates.
Dates may be entered here and elsewhere in almost any intelligible form. For example, 1 September 2007 may be entered as: 1/9/07, 1/9/2007, 01/09/07, 01/09/2007, 1 sep 07, Sep 1 07, 1 Sept 07 or even just as 1/9 if 2007 is the current year - and that far from exhausts the possibilities. However, it will always be displayed here as 01/09/2007. The only thing you cant do is to enter 1st September. If you enter a date in the American format, e.g. 9/11, it will be interpreted in the English way if that is a valid date but otherwise in the American way. So 11/20 will come out as 20/11/2007.
Added since
Lets say for example that you produce a mail merge letter to all those who have requested a bursary. Ten days later you want to see if you have missed anyone who has been added in the last few days. Set the first value here to the date you sent the letter and the second to the current date. All those added since then will be listed.
Into Year
Here you enter the year which the prospective pupils will be joining, not the year when they will be joining. So if you want to see all those entered for the Prep School and you the Prep School entry year is called 3, that is what you select. Schools may determine for themselves what to call each year and the drop-down for this box will list in order all the names used by your school.
Stage
As prospective pupils progress towards entry they usually move through several well-defined stages from the Initial Enquiry right through to Enrolment. Here you can select from a drop-down to list all pupils recorded as being at a particular stage or stages.Feeder
You can use this to find pupils from a particular feeder school or schools. Recently added is the ability to select those with no feeder school recorded. School
Bus Routes
If you use the Bus Menu, you can search for pupils on a particular route using the Bus Routes criterion on the School tab.
Archive
Cohort
If you are using the cohort field, you can select all members of a given cohort. The cohort field, which is on the General tab of the Pupil record, can be used to indicate pupils who moved through the school together, although they may have left or joined at different times. This can be useful when arranging reunions.
Last form, Last house, Last tutor, Last year
These are all text searches, and will remain so , as the data is entered as text to allow you to change the names of your forms etc without messing up the past pupil records.
Personal
Post Code
Type a post code or the start of a post code and the right-hand list will reduce to children with matching addresses. It is not updated as you type like the Names like box. You must press Enter after typing in the post code.
Sib in School
Whichever group of pupils you are looking at, selecting the Yes button here will reduce the list to those who have siblings among the current pupils.
Academic
These fields work with the Pupil tracker and Tracker analysis function buttons. See under Pupil Finder 6. Functions
Others
Rewards and Sanctions
The criteria above the dividing line are related to rewards and sanctions. You can choose to show one or the other, select by type, refine the date when the reward or sanction was awarded or when any follow-up action (e.g. a detention) was done, and select by the person awarding the reward or sanction. In this way you could check, for example, how a particular member of staff was making use of the system.
Extra curricular
This is similar to the previous Other info selection on the School tab. Each pupil has an Extra Curricular tab on their record where facts under categories such as sport (membership of teams/achievements), music (membership of performing groups/certificates obtained) or other activities (Duke of Edinburgh award/voluntary work) can be recorded. Again the categories and the items to be recorded are selected by the school. Selecting one of these items as a criterion enables you to find all pupils about whom this particular fact has been recorded, e.g. all members of the 1st Eleven Cricket team. You can restrict the list of items to a single category by using the Filter. You can also use the Set between dates to refine the search to activities started during a particular range of dates.
Shadow
Use the fields on the Shadow tab to search by one or more of the 5 shadow fields.
Pupil Records 
