Often users require letter and label templates (Merge Letters and Merge Labels) and tags to have restricted access. To this end these objects 'belong' to a particular user. This can create problems when that user leaves. This tool gives you the facility to change ownership of one or more objects. The procedure is as follows:

• select the staff member whose objects you wish to reassign - this is done from a dropdown but the staff list varies depending on whether you choose Archived (former staff) or All (present and former staff). Alternatively tick Orphan objects to list all objects currently assigned to former staff.
• select which type of object you wish to reassign
• highlight the objects you wish to reassign (use the Control or Shift key to select more than one)
• choose the member of staff you wish to assign the objects to - again the dropdown staff list will vary depending on which button you select - normally you will select Current
• click the Assign button

This form also allows a similar kind of multiple update for teaching groups and timetable entries. Say a teacher is away on maternity leave. You would proceed as follows:

• press the All button and select the staff member whose groups you wish to reassign - this is done from a dropdown.
• press the Teaching groups button
• highlight the groupsyou wish to reassign (use the Control or Shift key to select more than one)
• press the Current button and choose the member of staff who is taking over the groups - again from a dropdown.
• click the Assign button