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Assessment
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An assessment, whether it is a snapshot of a pupil’s progress at a particular moment in time or a formal written report, usually originates from a teacher teaching a group of pupils for a particular subject. The information about which pupils are being taught by whom and for what is held in the timetable, and this should be complete and up-to-date before you initiate an assessment for the current academic year. The reason for this is that when you initiate an assessment SchoolBase® creates the following records: - an assessment header - this holds general information about the set of assessments such as when it is and what it is to contain.
- assessment groups - these holds information about each group of pupils who are to be assessed such as the name of the subject and the teacher. This information will remain with a particular assessment group even if at a later stage the teacher or some other attribute of the group changes.
- assessments - these are the actual marks, grades and comments awarded by the teacher. On initialisation a new blank record is created for each pupil assessment.
If the timetable information is not correct, then reports may be assigned to the wrong teacher or pupils may have assessment records created for subjects which they do not study or for which they do not need reports. Corrections can be made but it is easier if the information is correct in the first place.
In particular, before creating a new assessment, you should check the following (or ask others to check for you): - On the Curriculum and Groups forms (both accessible from the Timetable Menu), the check box which records for each curriculum strand or for each teaching group that a report is required, has been ticked or unticked correctly. PLEASE NOTE that the curriculum setting overrides the group level. So if you have this set off, all groups will be off. However if set on, it is possible to set individual groups off whilst the default remains as on.
- On the Groups form, the correct teacher is recorded as teaching each group which requires a report. A group may be taught by more than one teacher (a sixth form group, for example) and at a later stage you must decide whether each teacher is required to write a report or only the first teacher for each group.
- The list of pupils in each teaching group is correct. This is particularly important for the first assessment of the academic year and at other times for subjects such as Mathematics where there is frequent movement between sets. It is a good idea to have a formal procedure for moving pupils between groups which depends on a single person to update the system rather than allowing a number of people (for example, Heads of Department) to make the update.
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Assessment 
