You should then enter the Comment maximum (the maximum length of comment that may be made) and the number of grades (if any) that can be used.

This can be done at any time and does not need to link to the Create Groups process.

Defining the Additional Report Set

In order to write an additional report set the teacher needs to have the AsAddTop form added to their menu.

Once on this form, the person selects the set of reports they want to attach extra reports to. The list here will be limited to current reports and to those where the person setting up the reports indicated that they wanted to allow additional reports.

Then select the author. The logged on user will appear in this area by default but can be changed.

All other slots are optional.

If the group on which you wish to report exists as a tagged list, you can select it in the dropdown labelled Restrict pupil choice to (e.g. members of the Junior Choir). You will then have a list containing only these pupils to choose from when writing reports. If left blank then you will be able to choose from any pupil in the school.

The Heading acts as a default and can be changed on individual pupils’ reports but authors can save themselves time by completing this.

The Grade names are just labels and do not have to be used. The number of slots has been determined by the person creating the assessment set. In the example above we have shown three to match the setting shown earlier, but an author might only choose to use one of these. Again, the labels are just defaults. So if someone has set up Swimming as their header and then has Diving and Back Stroke in slots 1 and 2, they will have the chance to change this for each pupil as they write the reports.

Once complete the author clicks the Go write! button. This will display any additional reports written previously which can then be edited as well as the ones just selected for writing.

Writing the Additional Reports

The defaults will be carried through from the previous stage. These can all be changed. The grades are not selected from a pick list since different authors may want different entries for the same slot. The Hockey teacher might record ‘Matches played’ whilst the Piano Teacher is recording Grade 8 and the Art club teacher wants nothing at all.

The comment is restricted to the length set when the assessment was created.

An author may enter this area as many times as they (or the school) likes. So if they need to write Swimming reports, Hockey reports and DoE activity reports, they would define three report sets (perhaps selecting different tags on each occasion) and all will flow through to the final reports.

Reviewing Additional Reports

These add-on reports need to be reviewed and we have added an extra tab labelled Add ons to the tutor review page of the standard review forms. If your school has specialist review forms you will need to discuss your requirements with us.

Also on the review page we have enhanced the Pupil subject Summary button by including these additional reports.

Including Additional Reports in the Printed Document

Where these additional reports sit in the output is, as always, up to you. Initial experience suggests that these additional reports will be highly popular and thus, if you want them, we must ask you please to let us know in plenty of time so that we may schedule our work to match your reporting needs.